ASC has negotiated discounted hotel rates with 12 hotels for ASC’16 attendees and all are in close proximity to the Colorado Convention Center. Using the links below, you can review the hotel options, make real-time reservations through our secure hotel booking website, or contact our housing provider by phone, fax or email.
You must make your hotel reservation through Orchid Event Solutions. Hotel reservations are taken on a first-come, first-served, space available basis. Submit your request as soon as possible for the best opportunity of receiving your hotel choice.
CLICK HERE for the Official Hotel Map showing the distance of each hotel to the convention center.
**Hotel Reservations via Orchid are now closed. Please contact the hotels directly for assistance.
Deadline
All reservations must be received by July 18, 2016, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.
| Ways to Book Individual Hotel Reservations | |
| Online: | CLICK HERE (for new reservation, modifying an existing reservation, or cancelling a hotel reservation) |
| Telephone: | Agents are available from 7:00 a.m. to 6:00 p.m., Mountain Standard Time, Monday through Friday Toll-free (US): 800-572-9707 International: [001] 801-505-4137 |
| Print the Hotel Reservation Form and fax or mail to Orchid Event Solutions. | |
| Fax: | Fax completed forms to (801) 355-0250 (do not mail after faxing) |
| Mail: | Orchid Event Solutions 175 S. West Temple, Suite 30 Salt Lake City, Utah 84101 |
| Ways to Book A Small Group Block (for 3 or more rooms) | |
| CLICK HERE to download the ASC’16 Group Block Request Form. The deadline to submit your request is June 20, 2016.
Return completed form to Ashley Garrett at Orchid Event Solutions. |
Deposit
All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved.
Acknowledgments
Orchid Event Solutions will send reservation acknowledgements within 24 hours via email if booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions. You will not receive a written confirmation from the hotel.
Cancellations/Changes/Refunds
Hyatt Regency: Reservations cancelled at any time will be charged two (2) night’s room & tax and will be charged by Orchid Event Solutions.
All Other Hotels: Deposit of one night’s room & tax will be forfeited entirely if cancellation occurs within 72 hours of arrival.
Through August 29, 2016 send requests for changes and cancellations in writing to Orchid Event Solutions via e-mail (help@orchideventsolutions.com) or fax to 801-355-0250. After August 29, 2016, contact hotels directly to make changes or cancel your reservation.
Questions or Special Requests?
For questions or special requests, please contact Orchid Event Solutions at 801-505-4137 between 7:00 a.m. and 6:00 p.m. Mountain Standard Time, Monday through Friday or e-mail questions, cancellations, or changes to your reservation to help@orchideventsolutions.com.
Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
Important Housing Message
Orchid Event Solutions, ASC 2016’s only official Housing Company, is coordinating hotel reservations for the meeting. When you book your room with Orchid Event Solutions you will receive the following benefits:
- Immediate email acknowledgement of your hotel assignment;
- Entitled to receive reduced and discounted rates at official meeting hotels;
- Free access to the internet in your guest room;
- Complimentary shuttle service from hotels to the Convention Center;
- Protection in the event the hotel has oversold guest rooms;
- And much more!
When rooms are booked at hotels that are NOT within our official hotel block and/or you do not use Orchid Event Solutions:
- ASC is exposed to penalties for not fulfilling our room block commitments;
- ASC risks our ability to rebook preferred meeting hotels and receive reduced rates;
- ASC could possibly lose qualification for the amount of space needed at the convention center.
Help make this meeting a success. Book early and with Orchid Event Solutions!