Instructions to Authors: Poster Presentations

Poster sessions will take place in the following 3 areas of the Omni Shoreham Hotel:

Hotel Exhibit Hall (same level as the Regency and Ambassador Ballrooms)
Regency Ballroom (ASC 2010 Exhibits and Posters)
Ambassador Ballroom (ASC 2010 Exhibits and Posters)

The location and poster board number for your presentation(s) will be provided in future correspondence.

If your paper appears in a poster session, you will want to take note of the following:

Each horizontal poster board measures 4 ft (height) x 8 ft (width) (115 cm x 240 cm).

Include your assigned program id number in your poster presentation.

Poster presenters are expected to arrange their material before the session starts, and to be available to answer questions and discuss their papers with attendees. You may want to bring pre-prints for handout. There are no parallel oral sessions during the poster sessions (except for Friday early afternoon).

Only papers that are presented may be considered for publication. For posters, the word presented means that an author must be present at the poster during the entire session. Attendance will be taken. If an author is not available to answer questions and discuss the poster during the session, the paper written from this poster will not be published as part of the IEEE Transactions on Applied Superconductivity from the ASC 2010.

If you have more than one poster and they are not side by side, then you need to spread your time over all poster presentations and enlist your co-authors to be present at other posters. Please add a note on the poster board as to what time you will be present and also inform the session chair(s).

NOTE: It is NOT acceptable to merely post a copy of your paper. Such papers will be marked as "no-show".

Please note that ASC 2010 accepts no responsibility for material that may be left behind, lost, stolen, or damaged.

If you need to make changes or withdraw your abstract from the program BEFORE the conference, please submit your request via email. Please be sure to include your assigned abstract control number as well as your program id number (e.g. 1EAP09, 1LY09,etc.) on any correspondence.

If you need to make changes or withdraw your presentation from the program ON-SITE at the conference, please advise the staff in the Publications Office (Senate Room).

The following tentative schedule should be followed for setting up and taking down posters:

Poster Board Numbers 1 - 60: Regency Ballroom
Poster Board Numbers 61 - 80: Ambassador Ballroom
Poster Board Numbers 81 - 260: Hotel Exhibit Hall

The poster board number is the number behind the slash in the presentation number, e.g. the 54 in 2MP1D-05/54.

Click here for the complete list of all poster presentation/poster board assignments.

DAY	LOCATION	SETUP	SESSION TIME	TEAR DOWN
Mon., 8/2	Hotel Exhibit Hall	5:00p - 7:45p	8:00p - 10:00p	10:00p - 10:30p
Tues., 8/3	Regency and Ambassador Ballrooms	9:00a - 10:15a 2:00p - 3:45p	10:30a - 12:00p 4:00p - 5:30p	12:00p - 1:45p 6:30p - 8:00p
Wed., 8/4	Regency and Ambassador Ballroom Hotel Exhibit Hall	9:00a - 10:15a 2:00p - 3:45p 5:00p - 7:15p	10:30a - 12:00p 4:00p - 5:30p 7:30p - 9:30p	12:00p - 1:45p 5:30p - 6:00p 9:30p - 10:00p
Thurs., 8/5	Hotel Exhibit Hall	10:00a - 1:45p	2:00p - 4:00p	4:00p - 4:30p
Fri., 8/6	Hotel Exhibit Hall	7:00a - 10:15a	10:45a - 12:45p	12:45p - 1:00p

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